| |
| ARTICLE I. NAME |
| | 1.1. |
This organization shall be known as the
Gilmer Baseball Association. It is a not for
profit Texas corporation. |
| | 1.2. |
The registered office of the Corporation
shall be at P.O. Box 965, Gilmer, Texas
75644, and the name of the registered agent
of the Corporation at such address is
Treasurer. |
| | 1.3. |
The Corporation may also have offices at
such other places as the Board of Directors
may, from time to time, determine or the
business of the Corporation may require. |
| | 1.4. |
As necessary the BOD shall take the
necessary action to change Article 1.2 with
the State of Texas. |
|
| ARTICLE II. OBJECTIVES |
| | 2.1. |
The association seeks to promote the game of
baseball, team sportsmanship, develop
character, through competitive community
play of association teams and promote the
ideals of God and Americanism among the
youth of the Gilmer area. |
| | 2.2. | (Reserved) |
|
| ARTICLE III. MEMBERS AND MEMBERSHIP |
| | 3.1. |
Membership in this organization shall be
open to all persons, age eighteen or above,
who sincerely desire to further its
objectives as expressed by these By-Laws.
Members shall consist of parents/guardians
and those involved in or with GBA. Members
shall be held to the bylaws and rules of GBA
and associated rules of play. |
| | 3.2. |
Members of the BOD and only those designated
as such by the BOD, shall be Voting Members.
No other Members shall have the power to
vote. A Voting Member may designate any
adult to vote in his/her place with the
exception of the annual meeting. The missing
Voting Member must register the substitute
with the Secretary before voting. |
| | 3.3. |
Members of this organization shall be either
Voting or Non-Voting Members. |
| | 3.4. |
The founding, supporting and initial members
of the GBA are the communities of Gilmer and
its surrounding areas that play baseball
with GBA. |
| | 3.5. | VOTING AND NON VOTING MEMBERS APPROVAL |
| | | 3.5.1. |
Members may be subject to screening by the
BOD. Approved applications may be forwarded
for a criminal history investigation.
Approved applicants will be voted on by the
Board of Directors for final approval after
any review. |
| | | 3.5.2. |
Any applicant turned down by the Screening
Committee has the right to one (1) appeal,
in person, before the Board of Directors.
Any applicant turned down because of a
Background Check also has the right to one
(1) appeal, in person, before the BOD. The
results of any criminal history check will
be openly discussed in this hearing, if
applicable. |
| | 3.6. | MEMBER DUTIES |
| | | 3.6.1. |
Each Member shall be responsible for the
procurement of his/her Association's funds,
and will support the Association's fund
raising efforts. |
| | | 3.6.2. |
Each Member shall be responsible for their
representation in the GBA. |
| | | 3.6.3. |
Any Member, who does not fulfill his /her
duties as such, is subject to review and
removal from membership by the BOD. |
| | 3.7. | DISCIPLINARY ACTION AGAINST MEMBERS |
| | | 3.7.1. |
A Members' Disciplinary Review Commission
shall consist of two (2) groups: |
| | | | a. |
A Leagues Commission of five members of the
BOD concerning itself with matters involving
Managers, Coaches, Assistant Coaches and
parents. |
| | | | b. |
A Board of Directors Commission of five
members of the BOD concerning itself with
matters involving Members. |
| | | 3.7.2. |
Each of the two groups shall: |
| | | | a. |
Be chaired by the Vice President who will
vote only in the case of ties. |
| | | | b. |
Consist of a Commissioner from at least
three (3) Leagues for matters involving
Managers, Coaches, and Assistant Coaches. |
| | | | c. |
Consist of two Members from the GBA Board of
Directors for matters involving Members as
appointed by the Vice President. |
| | | 3.7.3. |
Managers, Coaches, Assistant Coaches and
members may be brought before a Disciplinary
Review Commissions by the respective League
Commissioner who must act upon the receipt
of written complaint from one of the
Associations Members concerning by-laws or
rules violation within 72 hours. The
Commission shall not accept unsigned or
anonymous complaints. Persons signing
complaints must be willing to appear before
the Commission. Member may be present at any
question and review to present their case. |
| | | 3.7.4. |
Decisions of the Commission may be appealed
in writing within forty eight (48) hours to
the BOD who will call a meeting of the Board
within (10) days. The decision of the Board
of Directors shall be final. |
| | | 3.7.5. |
Members of the Commission who become
subjects of the Commission will abstain from
its membership during the Commission's
consideration of that case, but may be
present at any question and review to
present their case. |
|
| ARTICLE IV. MEETINGS OF MEMBERS AND DIRECTORS |
| | 4.1. |
The "Roberts Rules of Order, Revised" shall
be the parliamentary authority for matters
of procedure not specifically covered by
these By-Laws. |
| | 4.2. |
Four regular meetings of the Members shall
be held each year, beginning in August or
September (as announced) with the annual
election meeting. |
| | 4.3. |
Regular meetings of the BOD may be held at
such time and place as shall, from time to
time, be determined by the Board, without
the necessity of notice to the membership. |
| | 4.4. |
Special meetings of Members, for any purpose
or purposes unless otherwise prescribed by
statutes, the Articles of Incorporation, or
by these By-Laws, may be called by the
President, the BOD, or not less than
one-third of all Members of the Association
entitled to vote at the meeting. The
business to be transacted and the purpose of
any special meeting must be specified in the
notice or waiver of notice, except where
expressly provided for by statute, the
Articles of Incorporation or by these
By-Laws. |
| | 4.5. |
Special meetings of the BOD may be called by
the President from time to time. Such
special meetings must be called by the
President: however, any two (2) Directors
may call a special meeting of the BOD with
two (2) days notice by verbal or written
request to the President or, in his/her
absence, the Vice President. |
| | 4.6. |
An annual election meeting of the Members
shall be held each year during August or
September at a time and place selected by
the Members of the Board of Directors. At
the annual meeting the Voting Members shall
elect Members of the BOD of the Association
who will become the new Members of the BOD
effective at the conclusion of the annual
election meeting. A complete list of the
Members entitled to vote shall be available
at the annual election meeting. This list
shall be produced and kept open at the time
and place of the meeting, during the whole
time therefore, and shall be subject to the
inspection of any Member who may be present. |
| | 4.7. |
Written, verbal or electronic notice may be
given to the Members entitled to vote at the
meeting stating the date, time and place of
the annual election meeting or of a special
meeting before the date of the meeting. |
| | 4.8. |
At any regular or properly called meeting,
the vote of the majority of the Members
present having voting power shall decide any
questions brought before such meeting unless
the question is one upon which, by express
provision of the statutes, the Articles of
Incorporation or by these By-Laws, a
different vote is required; in which case
such express provision shall govern and
control the decision of such question. The
Voting Members present at a duly organized
meeting may continue to transact business
until adjournment. |
| | 4.9. |
Any meeting of the Members for the election
of the BOD shall be held in the confines of
the Gilmer area. Meetings of Members for any
other purpose may be held at such time and
place as shall be stated in the notice of
the meeting or in a duly executed waiver of
notice thereof. |
| | 4.10. |
Any Member of the BOD who is absent from two
(2) consecutive meetings of the BOD, without
justifiable cause, may be subject to
dismissal by the BOD. |
| | 4.11. |
At all meetings of the BOD, the presence of
a majority of the Directors shall be
necessary to constitute a quorum for the
transaction of business. The act of a
majority of the Directors present at any
meeting shall be the act of the BOD except
as may be otherwise specifically provided by
statute, the Articles of Incorporation or by
these By-Laws. If a quorum is not present at
any meeting of the BOD, the Directors
present shall adjourn the meeting without
notice, other than an announcement at the
meeting, until a quorum shall be present or;
(see 4.12) |
| | 4.12. |
If a normal quorum of a majority of the
Directors does not exist as of 15 minutes
after the scheduled start time of an
announced meeting, the President or
Vice-President may declare a "Vital Business
Quorum" under the following conditions: |
| | | a. |
Presence of the President or Vice-President
and any other two Board of Directors and |
| | | b. |
Presence of at least three other Voting
Members and |
| | | c. |
A Vital Business Quorum cannot effect a bylaw change. |
|
| ARTICLE V. BOARD OF DIRECTORS |
| | 5.1. |
Directors of the GBA BOD will be members and
representatives as defined in paragraph 5.7. |
| | 5.2. |
The business and affairs of the Corporation
shall be managed by the BOD, who may
exercise all such powers of the Corporation
and do all such lawful acts and things as
are not by statute, the Articles of
Incorporation or by these By-Laws directed
or required to be exercised or done by the
Members. |
| | 5.3. |
Any Member of the BOD may be removed, with
cause (following rules of 3.7), at any
special meeting of the Members by the
affirmative vote of a majority of the Voting
Members at such meeting and entitled to vote
for the election of such Board Member, if
notice of the intentions to act upon such
matter shall have been given in the notice
calling for such meeting. If any vacancies
occur on the BOD for any reason, a majority
of the BOD then in office may choose a
successor, or a successor will be chosen at
special meeting of the Members called for
that purpose. Each successor Director so
chosen shall be elected for the unexpired
term of his/her predecessor in office. |
| | 5.4. |
The number of Directors may be increased,
from time to time, by vote of the BOD. Any
directorship to be filled by reason of an
increase in the number of Board Directors
may be filled by either a vote of the BOD or
at a special meeting of Members called for
that purpose. |
| | 5.5. |
Any Member of the BOD may resign by giving
written notice to the President or
Secretary. Such resignation shall take
effect at the time specified therein, or
immediately if no time is specified therein.
The acceptance of such resignation shall not
be necessary to make it effective. |
| | 5.6. |
Every GBA Member or the BOD may be required
to participate in a background investigation
for screening purposes. |
| | 5.7. | The Board of Directors shall consist of the following: |
| | | 5.7.1. | DIRECTORS |
| | | | a. | President |
|
|
|
b. |
Vice President |
| | | | c. | Treasurer |
| | | | d. | Co-Treasurer |
| | | | e. | Secretary |
| | | | f. | Commissioner of each League |
| | | | g. | Director of Umpires |
| | | | h. | Member at large |
| | | | NOTE: Any number of Members at Large may be elected by the BOD for each term. |
| | | | NOTE: Director of Umpires and Co-Treasurer are Voting Members. |
| | 5.8. | The duties of the Directors shall be as follows: |
| | | 5.8.1. | President |
| | | | a. | To preside over all meetings; |
| | | | b. | To appoint committees; |
| | | | c. | To break any tie vote resulting from any voting decision; |
| | | | d. | To countersign orders and checks when needed; |
| | | | e. | To call special meetings as needed; |
| | | | f. | To be the Chief Executive Officer of the Corporation; |
| | | | g. | To inform new Board Members of their duties and obligations to the Association; |
| | | | h. | To present reports and conduct the annual meeting. |
| | | | i. | To perform such other duties as the BOD shall prescribe. |
| | | 5.8.2. | Vice President |
| | | | a. | To preside over all meetings in the absence of the President |
| | | | b. | To assume the duties of any vacant directorship until the vacant office is filled; |
| | | | c. | To coordinate with Association and local Municipal officials for use of playing fields; |
| | | | d. | To perform duties as assigned by the President. |
| | | 5.8.3. | Treasurer |
| | | | a. | To receive and collect all funds; |
| | | | b. | To dispense all bills and charges, under the direction of the BOD; |
| | | | c. | To maintain an accurate and current ledger as to all Association funds; |
| | | | d. | To provide a full report of receipts and expenditures, deposit balances and financial condition at each meeting of the BOD and each meeting of the membership, with the exception of special meetings; |
| | | | e. | To perform other duties as assigned by the President; |
| | | | f. | To file income tax returns. |
| | | 5.8.4. | Co-Treasurer |
| | | | a. | To review all financial matters of the GBA |
| | | | b. | Reserved |
| | | 5.8.5. | Secretary |
| | | | a. | To take and preserve the minutes of all meetings and to record all votes; |
| | | | b. | To maintain a complete list of all Voting Members; |
| | | | c. | To handle all correspondence assigned by the President; |
| | | | d. | To notify Voting Members of all meetings; |
| | | | e. | To perform other duties as assigned by the President. |
| | | 5.8.6. | Commissioner of Each League |
| | | | a. | To serve as an arbitrator between the BOD and Team(s) |
| | | | b. | Manages their respective League; |
| | | | c. | To adopt and enforce all decisions made by the BOD; |
| | | | d. | To preside over all meetings of their respective League; |
| | | | e. | To maintain complete League records and provide the BOD with information regarding the League; |
| | | | f. | Maintaining a satisfactory working relationship between teams and the Association; |
| | | | g. | To conduct a yearly draft for their league; |
| | | | h. | To preside over the All-Star draft meeting for their league; |
| | | | i. | To conduct a yearly tournament for their age bracket, if possible; |
| | | | j. | To perform other duties as assigned by the President. |
| | | | k. | The commissioner cannot be over a division in which they have a child, relative or guardian they coach in that division. |
| | | 5.8.7. | Director of Umpires |
| | | | a. | To establish a workable program for procuring umpires for all league games; |
| | | | b. | To perform other duties as assigned by the President. |
| | | 5.8.8. | Member At Large |
| | | | a. | To perform duties as prescribed by the BOD; |
| | | | b. | To perform other duties as assigned by the President. |
| | | | NOTE: Any number of Members at large may be elected by a majority vote of the BOD. |
| | 5.9. |
The President may present, at each annual
meeting, a full and clear statement of the
business and condition of the Corporation.
Books and records shall be audited once a
year by an auditor appointed by the BOD. |
| | 5.10. |
Any Member can be a Manager, Coach,
Assistant Coach or Umpire. |
|
| ARTICLE VI. ELECTIONS |
| | 6.1. |
Elections will be held for BOD offices, each
year at the annual meeting held between the
end of the regular season and September 1,
of every year. |
| | 6.2. |
The President's and treasurer's terms of
offices are for two concurrent years with
election for those offices to be held in odd
numbered years (i.e.: 1,3,5,7,9). The Vice
President's and Secretary's terms of offices
are for two concurrent years with election
for those offices to be held in even number
years (i.e.: 2,4,6,8,0). |
| | 6.3. |
The office of President should only be held
for two consecutive, two year terms. The BOD
recommends that a President be elected from
within the BOD members, but it is not
required. |
| | 6.4. |
All elections will follow the following
procedure (except in cases of special
circumstance as dictated by the BOD): |
| | | a. | Open nominations |
| | | b. | Close nominations |
| | | c. | Vote by show of hands or ballot by voting members |
| | | d. | The person with the most votes is elected to office. |
| | | e. | In case of a tie, the President must vote to determine the election. |
| | 6.5. |
A ballot vote may be conducted at the
request of any BOD voting member, but only
with the approval of a majority of voting
members consenting to a ballot vote. |
|
| ARTICLE VII. INDEMNIFICATION |
| | 7.1. |
The Corporation shall indemnify any
Director, Member, agent or player, or former
Director, Member, agent or employee of the
Corporation or any other person who may have
served at its request as a Director, Member,
agent or employee of another corporation in
which it owns shares or stock, or of which
it is a creditor, against expenses actually
and necessarily incurred by him/her and any
amount paid in satisfaction of judgments in
connection with any action, suit or
proceedings, whether civil or criminal in
nature, in which he is made a party by
reason of being or having been such a
Director, Member, or employee (whether or
not a Director, Member, agent or employee at
such time costs or expenses are incurred by
or imposed upon him) except in relation to
matters as to which he shall be liable for
gross negligence or willful misconduct in
the performance of duty. The corporation may
also reimburse to any Director, Member,
agent or employee, the reasonable costs of
settlement or any such action, suit or
proceedings it shall be found by majority of
the committee of the Directors not involved
in the controversy, whether or not a quorum,
that it was to the interests of the
Corporation that such settlement be made,
and that such Director, Member, agent or
employee was not guilty of gross negligence
or willful misconduct. Such rights of
indemnification and reimbursement shall not
be deemed exclusive of any other rights to
which such Director, Member, agent or
employee may be entitled by law or
otherwise. |
| | 7.2. | (Reserved) |
|
| ARTICLE VIII. CONDUCT AND DISCIPLINE |
| | 8.1. |
Any GBA Member who is reported to the BOD in
writing for using profane language, acting
in an unsportsmanlike manner, and/or under
the influence of intoxicating beverages or
illegal and/or controlled substances, or
conduct unbecoming of a member any time or
place in conjunction with GBA function,
shall be subject to disciplinary action by
the BOD. When any of the above mentioned
acts are committed, that person must leave
the entire ball park area immediately when
asked by an official or umpire. Refusal to
leave the ball park shall result in
immediate suspension from GBA until review
by the BOD or a Disciplinary Commission. |
| | 8.2. |
Each Member shall agree to abide by the
decisions of the BOD, and shall strive to
maintain a good working relationship with
its Members to help provide a wholesome
recreational program for players. |
| | 8.3. |
Members are responsible for seeing that
his/her Managers, Coaches, players, players'
parents and Sponsors conduct themselves in
such a way as to attain the objectives and
purposes of this Association. |
| | 8.4. |
If a person is ejected from a game for any
reason, he/she will leave the field area
immediately. If the ejected person continues
to disrupt the game and is asked to leave
the ball park area, he/she must do so.
Failure to abide by this rule may constitute
a forfeited game. A person ejected may be
suspended for one (1) game with the
suspension to be served during the game
immediately following that game in which the
ejection occurred. This suspension is
subject to an appeal to be made in writing
to the BOD within 48 hours of the ejection.
The BOD will review the appeal and render a
decision concerning suspension at its
earliest possible meeting date. The decision
of the Board is final. In the event an
appeal is filed and the suspension is
upheld, the suspension will be served in the
first game following the ruling of the
Board. A person ejected twice in one season,
and whose suspensions are twice upheld, will
be suspended from GBA for the duration of
the year. The BOD will notify the affiliated
Manager/Coach of the suspension. |
| | 8.5. |
There shall be no profanity by players,
Managers, Coaches or Assistants at any time
while engaging in activities of this
program. Also there are to be no abusive or
derogatory comments or names directed to or
about any player, coach, or umpire made by
players, Managers, Coaches, assistants or
fans. This rule is to be strictly enforced
by Managers, Coaches, Assistant Coaches,
Umpires and BOD Members. Penalty: Immediate
ejection from the game and field and
possible suspension from the next game to be
played. |
| | 8.6. |
No unified razzing or screaming at any
opposing team or players shall be allowed. |
| | 8.7. |
Any player, Manager, Coach or Assistant
Coach who intentionally throws, kicks, or
mistreats equipment may be ejected from the
game. |
| | 8.8. |
All Article 8.0 CONDUCT AND DISCIPLINE rules
shall also apply to tournament and
post-season participation of those
affiliated with GBA. These rules may be
added to or extended upon by the league's
organization under which it plays. |
|
| ARTICLE IX. LEAGUES AND RULES |
| | 9.1. | The organization shall consist of the following Leagues: |
| | | a. | T-Ball League; 6 & Under (6u); (and 4yr. old by BOD approval) |
|
|
b. |
Coach or Machine Pitch League; ages 7 & 8
(8u) Note: Coaches must meet and vote for
one each year. |
| | | c. |
Player Pitch Leagues; ages 9 & 10 (10U); 11
& 12 (12u); 13 & 14 (12 - 14 only) |
| | | d. |
3-4U Instructional league, if GBA sees
purpose for that year |
| | | 9.1.1. | Playing age is determined by the association under which GBBA participates. |
| | | 9.1.2. | Players may play up one age division, except as directed by governing rules, or GBA Board approval. |
| | 9.2. |
No team may use any player not listed by GBA
as a member of that team for regular season
play. Special consideration may be made for
Tournament play as approved by the
Commissioner of the tournament or the GBA
BOD. Any team found to be playing an
ineligible player will forfeit all games in
which the ineligible player participated. |
| | 9.3. |
If a team has players that are running late,
and having less than the required number of
players present, a 15 minute grace period
will be granted by the umpire before the
game is considered a forfeit. The 15-minute
grace period starts at the scheduled game
time. A forfeit will be recorded as a 10-0
loss. |
| | 9.4. |
All coaches should, or are recommended to
practice or play a scheduled game at least 3
times per calendar week for the duration of
the season, weather permitting. Penalty for
failure to do so is possible removal as a
coach. |
| | 9.5. |
Scheduled practices can be held on Wednesday
and Sunday, however, these days are not
mandatory if a player has other interest on
that day, i.e. church functions, etc., and
may not be punished for missing practices on
those days. |
| | 9.6. |
All rain out games will be made up as soon
as possible on the first available date,
which will be determined by the commissioner
of that league or the BOD. All games will be
played as scheduled; there will be no
coach's agreement to change scheduled games
without the consent of the Commissioner of
that league or the BOD. |
| | 9.7. |
No protest based on an umpire's judgment
will be allowed. |
| | 9.8. |
The home team is responsible for getting the
field ready for play, which includes
watering, raking and marking off the field
and putting out the bases. The field should
be completely ready for play 15 minutes
before game time. The home team is also
responsible for keeping the OFFICIAL score.
The home team will also pick up and return
the scoreboard controller on each field. The
official scorebook and controller will be
returned to the concession stand. The
official scorebook will be ready to start
the game 5 minutes before game time.
Immediately following the game, the pitching
affidavit (if applicable) will be signed by
a representative from both teams. Failure to
sign the pitching affidavit before the start
of the next game may result in a forfeit of
the game. |
| | 9.9. |
A fair ball that hits the electrical wires
in fair ball territory on the 10U or 12U
league will be called a live ball. |
| | 9.10. |
T-Ball will be five innings and will not
begin an inning after 1 hour 15 minutes. The
8U league will be 1½ hours of play or 6
innings. The 10U league will be 1 ½ hours or
6 innings. The 12U league will be 1 1/2
hours or 6 innings. The 14U league will have
a 1 3/4 hour time limit or 7 innings. For
10U - 14U, in the case of a tie, the game
shall be extended no more than one extra
inning, if after 1 extra inning of play the
game is still tied. Each team shall be
awarded one half win and one half-loss,
unless game being played is to determine a
league champion, in which game shall be
played until tie is broken. |
| | 9.11. |
In the event a game is tied and extra time
is needed to finish, then the following game
time will be 15 minutes after the last out
of the previous game. |
| | 9.12. |
Each division will follow the rules of the
organization under which the league plays
unless superseded by GBA rules. |
| | 9.13. |
Any changes that conflict with
organizational rules or GBA rules will be
reviewed by the board. |
| | 9.14. |
T-Ball (five inning games) and 8U (six
inning games) will be allowed 7 runs per
inning. A run rule schedule of 15 after 3,
and 10 after four, and 8 after 5 will be
applied. A game is complete at the end of
required innings or less if shortened by run
rule. |
| | 9.15. |
10U and 12U will have a run rule schedule of
18 after 2, 15 after 3 and ten after 4, 8
after 5. A complete game is 6 innings or
less if shortened by run rule. |
| | 9.16. |
14U will have a run rule schedule of 15
after 3, 12 after four, and 10 after 5, 8
after 6. A complete game is 7 innings or
less if shortened by run rule. |
| | 9.17. |
Managers will see that their dugouts are
clean upon leaving and encourage their
parents to pick up their family's trash. It
is the manager's responsibility to speak
with unruly parents or fans on their team
and take control of the situation. Failure
to do this could result in a forfeit of the
game. These conflicts will be handled in a
professional manner. If a situation cannot
be closed, then team managers will notify a
board member and law enforcement will be
notified at no penalty to the manager. |
| | 9.18. |
Coach pitchers and player pitchers will
throw the ball from the designated footage
for their age group. All pitches will be
thrown with an overhand pitching motion. No
underhand pitching will be allowed.(see
Dixie guidelines) |
| | 9.19. |
If a pitching machine is used in league
play, all rules in regards to use of the
pitching machine will be followed. |
| | 9.20. |
There will be no head first slides to any
bases in the 6U, 8U, 10U or 12U leagues
only. Dive backs are allowed. |
| | 9.21. |
Once sign-ups and/or draft have been
stopped, any addition of players or moving
of players must be approved by the BOD. All
additions will be subject to the
registration fee, the late sign up fee, and
the late administrative fee (if applicable).
No players may be added after the date as
determined to be 7 days before postmark date
for roster deadlines (exceptions TBD by
BOD). |
| | 9.22. |
Distribution of players will follow GBA
bylaws and guidelines. If not noted, the BOD
will resolve any issues that may arise as to
distribution, fairness of distribution and
equality of teams and players. |
|
| ARTICLE X. REGISTRATION |
| | 10.1. |
Registration of players shall be held
seasonally with the registration period and
registration fees being determined by the
BOD prior to registration. The registration
period shall be adequately advertised in
advance. |
| | 10.2. |
Registration for spring season will be
closed by a date to be specified by the BOD
each year. A late sign up fee of $25.00 may
be imposed (Per child) for late sign ups
after the cutoff date. Exceptions to the
above policy may be considered by the BOD.
Each case shall be reviewed by the BOD and a
decision made on the merits of the specific
case. |
|
| ARTICLE XI. DRAFTING RULES AND PROCEDURES |
| | 11.1. |
An annual draft will be held for each league
age group. |
| | 11.2. |
Each draft is to be conducted by the League
Commissioner with the secretary and at least
one other BOD member present for all
drafting procedures. |
| | 11.3. |
Draft dates will be set by the BOD each
year. |
| | 11.4. |
The only team representatives allowed at the
draft meeting will be the Head Coach and a
representative of his choosing. Only the
head coach (or person designated in his
absence), will be allowed to make draft
choices and speak during the drafting
process. |
| | 11.5. | GBA Drafting Policy: |
| | | a. |
Each team will be allowed to protect a
maximum of 4 players in T-Ball and 8u with written permission from that player's parent or guardian, but only before player selection has begun. In all other divisions, a maximum of 3 players with written permission of the parent or guardian prior to the draft may be protected. |
| | | b. |
Teams will draft in order of a draw system.
Protected players will be the first and
second round picks, and returning players
will follow them. Teams will begin picking
players from draft in the round that is one
number greater than the total of the teams
protected players (i.e.: 2 players on team
before draft starts, team will begin picking
in the third round). If teams are tied with
same amount of players, then a drawing will
determine the tie breaker. A serpentine
order shall be used for drafting order (1-5,
5-1, reverse). Any player that is not
present at the skills evaluation portion of
the draft (if this method is used) will be
(placed on the next available team
(according to drafting order) by means of a
drawing after all other players have been
picked. If no skills evaluation is used, all
players are eligible at the same time,
except for returning players. Evaluation
eligible players, who are not present at
evaluation, cannot be drafted until all
other players have been placed. These names
will be drawn randomly following the draft
procedure to complete a team. Teams that
reach the maximum number of players on their
team (as determined by total number of
players) will cease to participate in the
drafting order, unless an uneven number of
players must be placed on some teams to
place all players (still following drafting
order). Each year, a team must re-protect
players, and redraft as needed. No player
should be placed to a team because of a
convenience: i.e., "ride along", etc. |
| | | c. |
If a player quits a team during a season but
returns the following year to play, that
player will go into the draft or may be
protected. |
| | | d. |
If siblings are playing in the same age
division and a team acquires one of them,
the other will be selected by the same team,
at the discretion of the parent(s), as the
last draft choice of the team. |
| | | e. |
After draft, any player trades must be
agreed upon by both coaches and both sets of
parents prior to the change. This ruling
will not apply after uniforms have been
ordered and through league play. |
| | | f. |
All named managers must freeze their
son/relative/ or interested party as their
first round draft pick. |
| | 11.6. |
Players drafted or frozen in the first year
of divisional play, will return to the same
team the consecutive year(s), unless
parent/player chooses to go back to draft
for the consecutive year(s) in that
division, or if there is justifiable
conflict with the coach or interest of GBA.
Changes in this procedure are subject to BOD
approval. |
| | 11.7. |
A pre draft meeting (coaches meeting) will
be held each year before draft to inform
coaches, and prospective coaches of
information for the forthcoming year. A
Coaches Clinic will be conducted each year,
and at least one of the coaches from each
team must attend if the Manager cannot be
present. Clinic will be conducted before
regular season play begins. |
| | 11.8. |
The number of teams will be determined each
year by the commissioner of each league and
by the BOD, based on the number of
registered players. If there is a team with
no coach to pick players in the draft, the
commissioner, President, and/or
Vice-President will pick the team in the
draft if they have no vested interest in
that league. If a coach cannot be named one
week after draft, the team will be disbursed
to the remaining teams by way of a draw
following the draft order for that league.
(No team may have more than fifteen players
under normal rules) |
| | 11.9. |
Expansion team drafts will be determined by
the BOD. |
| | 11.10. |
Any and all of the above Drafting and
Procedure rules may be nullified by a
majority of the BOD in any one specific year
or for one or more situations in one or more
leagues, but only for that year, so as to
promote the best system of equality in draft
and player placement for team equality. |
|
| ARTICLE XII. PLAYING RULES |
| | 12.1. |
Rulings are to be made following: the
official Dixie Baseball Rules, Ranger rules,
and the official MLB rules unless superseded
and/or if not in conflict by GBA rules and
the ruling(s) of the GBA Board. |
| | | a. |
All games are counted, except in divisional
play. |
| | | b. |
Teams will play each other at least twice,
unless special situations prevent, and
follow Dixie rules. |
| | | c. |
League championship will be determined by
tie breaking rules as determined by Dixie,
if necessary. |
| | 12.2. |
Tournament play shall be governed by that
tournament's rules which shall be made
available to all teams prior to the start of
the tournament. |
|
| ARTICLE XIII. ALL-STARS AND SELECTIONS |
| | 13.1. |
All-Star selections will be completed by a
date determined by the BOD or a date before
the required cut-off date each year as
prescribed by the organization that GBA
plays under. |
| | 13.2. |
All-Star selection meetings for each league
will be conducted by the commissioner, with
the secretary and at least one other BOD
member present. |
| | 13.3. |
All voting for All-Stars will be conducted in
writing, and will be maintained by the
secretary for one year, for further review
by the BOD. All voting will be conducted
using the same procedures and rules. |
| | 13.4. |
The BOD may at any time over-turn any
All-Star selection, but must be done with
justifiable cause, and for the betterment of
the All-Star team. Such vote by the BOD must
pass by two-thirds of the voting membership
present at such vote, with a majority of
voting BOD members present to vote. |
| | 13.5. |
All-Star players
may only be notified after the
All-Star selection process is completed and
the BOD had
reviewed the All-Star teams. If an
All-Star coach has been named, said coach
will be notified when he/she may notify the
players chosen; if no coach has been
selected at that time, All-Star players may
be notified by their commissioner. |
| | 13.6. |
All-Star teams that have players choosing not
to play must have the manager of said team
to contact the commissioner of that league
to fill the open spots. Open spots will be
filled from original balloting for All-Stars.
Arrangements or changes by coaches that
affect the process will not be allowed. Again, this process is reviewable by the
BOD, and must be approved before the new
player is notified. |
| | 13.7. |
All-Star coaches will be determined by the
placement of the league team that they
coached. The first place coach will be given
the option to coach the All-Star team in each
league. The head coach may fill the
remaining spots with any coach or assistant
coach of his/her choosing, from their
league, if the coach is a registered coach. |
| | 13.8. |
The BOD maintains
the right to overturn any selection of
All-Star coach or assistant coach.
Such vote by the BOD must pass by two-thirds
of the voting membership present at such
vote, with a majority of voting BOD members
present to vote. |
| | 13.9. | All-Star selection process |
| | | a. |
All coaches will vote for the first eight (8) players of each All-Star team by a selection of eight (8) names, and all votes tabulated; then the All-Star coach will have the choice of the remaining players. All selections are reviewable and any disputes are to be resolved by the BOD. |
| | | b. |
In each league the required All-Star team
will be filled first, and if possible, the
age pure team will be filled at the
discretion of the BOD. |
| | | 13.9.1. |
All All-Star coaches and players will
participate if agreement to be on team is
reached with GBA. GBA will strictly enforce
penalties if coaches or players refuse to
participate or drop out of playoffs without
valid reason. |
|
| ARTICLE XIV. MISCELLANEOUS |
| | 14.1. |
By-Laws may be altered, amended or repealed
at any meeting of the membership by the
affirmative vote of a majority of Voting
Members, provided notice of the proposed
alteration, amendment or repeal be contained
in the notice of the meeting or without
notice if a special meeting is called. |
| | 14.2. |
Any contract or other transaction between
the Corporation and any of its Directors (or
any firm in which any of its Directors is
directly or indirectly interested) shall be
valid for all purposes, notwithstanding the
presence of such Director at the meeting
authorizing such contract or transaction, or
his/her participation in such meeting. The
foregoing shall, however, apply only if the
interested Director counted in determining
whether a majority is present, but not in
calculating the majority necessary to carry
such vote. This section shall not be
construed to invalidate any contract or
transaction that would be valid in the
absence of this section. |
| | 14.3. |
The Corporation shall keep correct and
complete books and records of accounts and
shall keep minutes of the meetings with its
Members and BOD and shall keep, at its
registered office or principal place of
business, a record of its Voting Members. |
| | 14.4. |
If any part of these By-Laws shall be held
invalid or inoperative for any reason, the
remaining parts so far as possible and
reasonable shall be valid and operative. |
| | 14.5. |
No vending, other than that done by GBA, or
by those approved by the GBA BOD, will be
allowed. |
| | 14.6. |
Use of GBA fields during off season periods
must be approved in writing by the GBA BOD. |
| | 14.7. |
Insurance will be paid by the league at the
earliest possible date each year, so that
practice may begin as soon as possible after
draft. Insurance is provided for all players
meeting sign up and waiver requirements.
This is a secondary insurance policy to
primary or primary if no insurance coverage
policy. Refusal of parent/guardian to accept
insurance by signing waivers and sign up
forms, places liability on the
parent/guardian, not GBA. Parent/guardian
assumes all liability of incident and/or
accident. |
|
| ARTICLE XV. EQUIPMENT |
| | 15.1. |
The Manager(s) of equipment as assigned by
the BOD shall be responsible for checking
out equipment to each Coach and collecting
the equipment from each Coach at the
conclusion of each season, if available. |
| | 15.2. |
GBA will furnish the equipment that it
possesses to its coaches at request. GBA has
a limited supply of baseball equipment and
once dispensed, assumes no liability to
furnish that beyond the required equipment. |
| | 15.3. |
GBA will furnish to each fully paid player,
a hat and shirt bearing the team name that
said player is a member of. All players
shall be in proper and complete team uniform
to play, unless agreed to by both coaches
and umpires of that game or by special
circumstance. This is GBA board reviewable
per case. |
|
| ARTICLE XVI. MANAGERS, COACHES, AND UMPIRES |
| | 16.1. |
A Manager or Head Coach must be of age
twenty-one at his/her appointment to that
position (Reviewable by BOD). |
| | 16.2. |
A coach that quits for any reason during the
season will come to the BOD. The BOD will
take each case into consideration on an
individual basis to determine if, after
considering all circumstances, that coach
deserves to be suspended from coaching in
the future or not and how long the
suspension will last. The Head Coach must be
at 80% of the activities including
practices, games, etc. |
| | 16.3. |
Each team shall be allowed to have one head
coach/ manager and two assistant coaches on
the field or in the dugout at all games.
T-Ball and 8U divisions may have 3 assistant
coaches. |
| | 16.4. |
All umpires will be required to be certified
each year as required by the rules. All GBA
umpires will follow the GBA rules and
guidelines of league play. All scheduling
and rescheduling of umpires will be taken
care of by the Head UIC. Rain delays are at
the determination of the UIC on the field,
Field Commissioner, or GBA Board. Umpires cannot umpire games in a division in which they coach or manage a team, or they have a child, guardian, or near relative that plays in that division unless agreed upon by both coaches prior to the game beginning. A team that objects based upon the grounds above will not be penalized nor forfeit the game and it must be rescheduled.
|
|
| ARTICLE XVII. TERMS AND DEFINITIONS |
| |
The Association - Gilmer Baseball
Association |
| |
BOD - Board of Directors |
| |
GBA - Gilmer Baseball Association |
| | The Corporation - GBA |
| | The Board - BOD |
| | Head Coach - Manager |
| | UIC - Umpire in Charge |
